WEST VILLAGES IMPROVEMENT DISTRICT PUBLIC HEARING & REGULAR BOARD MEETING AUGUST 18, 2022

CALL TO ORDER
The August 18, 2022, Regular Board Meeting of the West Villages Improvement District ("WVID" or the "District") was called to order at 11:31 a.m. in the Public Safety Building Training Room located at 19955 Preto Boulevard, Venice, Florida 34293.
PROOF OF PUBLICATION
Proof of publication was presented which showed the notice of the Regular Board Meeting had been published in the Sarasota Herald-Tribune on July 29, 2022, and August 5, 2022, as legally required.
ESTABLISH A QUORUM
It was determined that the attendance of the following Supervisors constituted a quorum, and it
was in order to proceed with the meeting:

Chairman	John Luczynski	Present in person	
Vice Chairman	Steve Lewis	Present in person	
Supervisor	Tom Buckley	Present in person	
Supervisor	Victor Dobrin	Present in person	
Supervisor	Christine Masney	Present in person	
Staff members in attendance were:

District Manager	Todd Wodraska	Special District Services, Inc.	
District Manager	William Crosley	Special District Services, Inc.	
District Counsel	Lindsay Whelan	Kutak Rock LLP	
District Engineer	Richard Ellis	Dewberry	
Also present were those indicated on the attached sign-in sheets.
ADDITIONS OR DELETIONS TO AGENDA
There were no additions or deletions to the agenda.
COMMENTS FROM THE PUBLIC
Mr. Meisel commented that he was dissatisfied with actions from the previous and the current Board regarding matters related to the Sarasota County School Board property, the developer's 100 year irrigation agreement with the District and the well availability charges established from that agreement, the signalization of US 41 & West Villages Parkway, and irrigation expenses. Mr. Luczynski stated that the Developer was responsible for approximately 70% of the Unit 1 assessments with the residents of the District paying the other 30% and up until very recently, had

paid 100% of the Unit 7 assessments because there were no homeowners in that unit of development.
Mr. Abbott asked about the River Road expansion project and what would be between the western sidewalk and his community perimeter wall. There was possibly some landscaping that would be planted along that area. That project falls under the authority of the Florida Department of Transportation and specific questions should be presented to FDOT for specifics.
APPROVAL OF MINUTES

July 14, 2022, Regular Board Meeting
The minutes of the July 14, 2022, Regular Board Meeting were presented for consideration.

A MOTION was made by Mr. Lewis, seconded by Mr. Buckley approving the minutes of the July
 14, 2022, Re ular Board Meetin , as resented.	

The Regular Board Meeting was then recessed and the Public Hearing on the Fiscal Year 2022/2023 Final Budget was opened.
GENERAL DISTRICT MATTERS

Public Hearing - Adopting a Fiscal Year 2022/2023 Final Budget
Proof of Publication

Proof of publication was presented which showed the notice of the Public Hearing had been published in the Sarasota Herald-Tribune on July 29, 2022, and August 5, 2022, as legally required.
Receive Public Comment on Fiscal Year 2022/2023 Final Budget and Assessments
Elain Nix asked why the budget for Unit 3 legal expenses were so high from the previous year. Ms. Whelan explained that the District budget for the future year was based on actual expenses throughout the year and what is projected for expenses. Previous years budgets have been estimated around $15,000 for legal fees for Unit 3 and the District has done a good job staying under that amount in previous years. The District has already billed out over $50,000 so far this fiscal year for work primarily related to significant amounts of public record requests related to Gran Paradiso HOA members for items related to the maintenance agreement, irrigation issues, and looking into real property. Those year-to-date expenses are the reason for the increase.
Mr. Dobrin stated that he felt that Unit 6 should be charged for those expenses. Ms. Whelan responded that the expenses are specifically related to Unit 3 Gran Paradiso and not Unit 6.
Bob Ransom asked if the costs for road expenses were spread across all units that have already been constructed or all units that will eventually exist. Mr. Luczynski responded that all of the land in Unit I, which has 16,286 assessable units even including the raw vacant land, gets assessed for every 1/2 acre or less. Approximately 69.3% of the entire Unit I assessments are paid by the master developer or other developers who have purchased land. Gran Paradiso represents 11.9% of the Unit 1 assessments. Some of the road maintenance is being shifted from Unit 7 to Unit 1.

Those expenses last year were paid 100% by the developers in Unit 7 alone with the belief that there were not any homeowners yet living along those roads. This year those roads are being moved from Unit 7 to Unit 1 expenses because there will be occupants living in those homes. Mr. Luczynski reiterated that raw land is assessed for every ½ acre of undeveloped land currently 69.3% and developed and platted lands such as residences, multi family or commercial units, account for the other 29.7% in Unit 1. There is a budget for future resurfacing of District roads, which was updated by the District Engineer that now reflects future roadway improvements. Mr. Ransom requested that a map of the Unit of Development be posted on the District website. Ms. Whelan advised that a Unit Guide was currently underway that will be shared with residents once complete and will be designed to be user friendly.
John Meisel commented on the Unit 3 legal expenses related to irrigation matters and charges that the District has charged to Unit 3 and his disagreement of the expenses and the agreements for them.
Kevin Shaughnessy stated that there was quite a lot misconceptions being shared based on social media outlet postings regarding Unit 1 assessments and that everyone who owns land, either the • resident or developer, share those assessments and not just the existing resident owners.
Mr. Shaughnessy also stated that existing residents do not pay for the development of downtown Wellen Park.
The Public Hearing was then closed and the Regular Board Meeting was reconvened.
Consider Resolution No. 2022-19 - Adopting a Fiscal Year 2022/2023 Final
Budget
Resolution No. 2022-19 was presented, entitled:
RESOLUTION 2022-19

THE ANNUAL APPROPRIATION RESOLUTION OF THE WEST VILLAGES IMPROVEMENT DISTRICT ("DISTRICT") RELATING TO THE ANNUAL APPROPRIATIONS AND ADOPTING THE BUDGETS FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2022, AND ENDING SEPTEMBER 30, 2023; AUTHORIZING BUDGET AMENDMENTS; AND PROVIDING AN EFFECTIVE DATE.

Mr. Dobrin noted that he felt that a road widening project, which he felt should be a capital expense, should be removed from the budget and not included in the operations and maintenance portion of the budget. There was further discussion on the budget, including items regarding road widening projects and the budgeting for them and shared costs for irrigation expenses. A new water rate study has been scheduled to be completed.

A MOTION was made by Mr. Lewis. seconded by Ms. Masney adopting Resolution No. 2022- 19, reflecting total expenses in the amount of $18,068,118, as presented. Upon being put to a vote, the MOTION carried 4 to 1 with Mr. Dobrin dissenting because of the expenses related to road expansion/widening being included in the budget.

Consider Resolution No. 2022-20 - Adopting a Fiscal Year 2022/2023 Assessment Roll

Resolution No. 2022-20 was presented, entitled:
RESOLUTION 2022-20

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE WEST VILLAGES IMPROVEMENT DISTRICT MAKING A DETERMINATION OF BENEFIT AND IMPOSING SPECIAL ASSESSMENTS FOR FISCAL YEAR 2022/2023; PROVIDING FOR THE COLLECTION AND ENFORCEMENT OF SPECIAL ASSESSMENTS, INCLUDING BUT NOT LIMITED TO PENALTIES AND INTEREST THEREON; CERTIFYING AN ASSESSMENT ROLL; PROVIDING FOR AMENDMENTS TO THE ASSESSMENT ROLL; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE.

A MOTION was made by Mr. Buckley, seconded by Mr. Lewis and passed unanimously adopting
 Resolution No. 2022-20, as resented.	

The Regular Board Meeting was then recessed and the Public Hearing on the District's Intent to Use the Uniform Method was opened.
Public Hearing - District's Intent to Use the Uniform Method
Proof of Publication

Proof of publication was presented which showed the notice of the Public Hearing had been published in the Sarasota Herald-Tribune on July 21, 2022, July 28, 2022, August 4. 2022, and
August 11, 2022, as legally required.
Receive Public Comment on the District's Intent to Use the Uniform Method of Levying, Collecting and Enforcing Non-Ad Valorem Assessments
There was no public comment on the District's Intent to Use the Uniform Method of Levying, Collecting and Enforcing Non-Ad Valorem Assessments.
The Public Hearing on the District's Intent to Use the Uniform Method was then closed and the Regular Board Meeting was reconvened.
Consider Resolution No. 2022-21 - Intent to Utilize the Uniform Method of Levying, Collecting and Enforcing Non-Ad Valorem Assessments
Resolution No. 2022-21 was presented, entitled:
RESOLUTION 2022-21
RESOLUTION OF THE BOARD OF SUPERVISORS OF THE WEST VILLAGES IMPROVEMENT DISTRICT EXPRESSING ITS INTENT TO UTILIZE THE UNIFORM METHOD OF LEVYING, COLLECTING, AND ENFORCING NON AD VALOREM ASSESSMENTS WHICH MAY  BE  LEVIED  BY  THE  WEST  VILLAGES

IMPROVEMENT DISTRICT IN ACCORDANCE WITH SECTION 197.3632, FLORIDA STATUTES; PROVIDING A SEVERABILITY CLAUSE; CONFLICTS; AND PROVIDING AN EFFECTIVE DATE.
It was explained that the resolution allows platted lots to be sent to the property appraiser and tax collector, which will be included on next year's tax roll in order to have those assessments included
on the County tax bill.

A MOTION was made by Mr. Lewis.Seconded by Ms. Masney and passed unanimously adopting Resolution No. 2022-21, as resented.

Consider Resolution No. 2022-22 - Adopting a Fiscal Year 2022/2023 Meeting Schedule
Resolution No. 2022-22 - was presented, entitled:
RESOLUTION NO. 2022-22
A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE WEST VILLAGES IMPROVEMENT DISTRICT, ESTABLISHING A REGULAR MEETING SCHEDULE FOR FISCAL YEAR 2022/2023 AND SETTING THE TIME AND LOCATION OF SAID DISTRICT MEETINGS; AND PROVIDING AN EFFECTIVE DATE.

A MOTION was made by Mr. Buckley, seconded by Mr. Luczynski and passed unanimously ado tin Resolution No. 2022-22, as resented.

Review of Meeting Notes for Irrigation Meeting with Gran Paradiso Property Owners' Association Directors and Residents held on June 13, 2022
The minutes of the Irrigation Meeting were presented for their review.
Consider Agreement with Gravina Smith Matte & Arnold for Public Relations Services
Ms. Whelan advised that this agreement was with Gravina Smith Matte & Arnold for Public Relations Services. The purpose of this agreement is to engage with this firm to aid in better communication of new District resident homeowners and to correct the misinformation and lack of understanding being shared among residents regarding the operations of the District. This agreement will be funded from the District proper budget.

A MOTION was made by Mr. Lewis, seconded by Mr. Buckley and passed unanimously approving the Agreement with Gravina Smith Matte & Arnold for Public Relations Services. as presented.

The Regular Board Meeting was then recessed and the Public Hearing on the Unit of Development No. 1 Revised Plan of Improvement was opened.
UNIT OF DEVELOPMENT NO. 1

Public Hearing - Revised Plan of Improvement a.Proof of Publication
Proof of publication was presented which showed the notice of the Public Hearing had been published in the Sarasota Herald-Tribune on July 28, 2022, August 4, 2022, and August 11, 2022, as legally required.
b. Receive Public Comment on the Adoption of a Revised Plan of Improvement
There was no public comment on the Adoption of a Revised Plan of Improvement.
The Public Hearing on the Unit of Development No. 1 Revised Plan of Improvement was closed and the Regular Board Meeting was reconvened.
c. Consider Resolution No. 2022-23 - Adopting a Revised Plan of Improvements and Setting the Public Hearing on Adoption of Revised Assessment Report of Benefits
Resolution No. 2022-23 was presented, entitled:
RESOLUTION 2022-23
[UNIT NO. 1 2022 BOUNDARY AMENDMENT]

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE WEST VILLAGES IMPROVEMENT DISTRICT APPROVING CONSIDERATION OF THE ADOPTION OF THE REVISED PLAN OF IMPROVEMENTS FOR UNIT OF DEVELOPMENT NO. 1 RELATIVE TO THE AMENDMENT OF THE BOUNDARY OF SUCH UNIT; FILING THE PROPOSED REVISED ASSESSMENT REPORT OF BENEFITS WITH THE DISTRICT SECRETARY; PROVIDING FOR PUBLISHED NOTICE AS SET FORTH IN SECTION 298.301, FLORIDA STATUTES; SETTING PUBLIC HEARINGS TO BE HELD ON OCTOBER 13, 2022, AT 11:00 A.M. AT THE PUBLIC SAFETY BUILDING TRAINING ROOM LOCATED AT 19955 PRETO BOULEVARD, VENICE, FLORIDA 34293, FOR THE PURPOSE OF HEARING PUBLIC COMMENT ON THE CONSIDERATION OF THE FINAL ADOPTION OF THE REVISED PLAN OF IMPROVEMENTS AND THE REVISED ASSESSMENT REPORT OF BENEFITS; PROVIDING FOR SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE.

This resolutionallows the newly added property that is now included in the recent district boundary amendment to be assessed operations, maintenance and bond debt servicing for the associated unit of development in which it exists. This will provide a small decrease to existing properties currently being assessed. The public hearing is scheduled for October 13, 2022.

A MOTION was made by Mr. Lewis,seconded by Mr. Buckley and passed unanimously adopting Resolution No. 2022-23, setting the Public Hearing for October 13, 2022, as presented.

Consider Resolution No. 2022-24 - Approving Form of FDOT Maintenance Agreement
Resolution No. 2022-24 was presented, entitled:
RESOLUTION 2022-24

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE WEST VILLAGES IMPROVEMENT DISTRICT APPROVING A MAINTENANCE AGREEMENT WITH THE FLORIDA DEPARTMENT OF TRANSPORTATION RELATIVE TO U.S. HIGHWAY 41 IMPROVEMENTS; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE.
This resolution provides approval of the form agreement with FOOT for the maintenance of the improved areas of landscaping, in substantial form, with any minor changes to be made by District staff, if needed.

A MOTION was made by Mr. Luczynski, seconded by Mr. Dobrin and passed unanimously
 ado tin Resolution No. 2022-24, in substantial form, as resented.	

Consider Change Order No. 12 to Garney Companies, Inc. for Village F Lift Stations and RCWM Extension (Final Change Order)

A MOTION was made by Mr. Lewis, seconded by Ms. Masney and passed unanimously approving Change Order No. 12 to Garney Companies, Inc. for the decreased amount of
$23,674.82 for Village F Lift Stations and RCWM Extension (Final Change Order).

UNIT OF DEVELOPMENT NO. 3
Update on Use of Bond Funds Relative to Irrigation Enhancements
At the previous meeting it was requested that District staff look into using bond construction funds for replacement of irrigation heads. It was agreed amongst staff that the plan of improvements for Unit 3 would not allow construction funds to be used for that type of project, as these improvements are not within the scope of the capital improvement plan.
Update on Status of Unit 3 Bonds Requisition Audit

There was no update on the Unit 3 bond requisition audit available from Giffels Webster at the time of the meeting, which was approved in August.
The Regular Board Meeting was then recessed and the Public Hearing Imposing Special Assessments on Added Property in Unit of Development No. 7 was opened.

UNIT OF DEVELOPMENT NO. 7
Public Hearing - Imposing Special Assessments on Added Property

Proof of Publication
Proof of publication was presented which showed the notice of the Public Hearing had been published in the Sarasota Herald-Tribune on July 29, 2022, and August 5, 2022, as legally required.
Receive Public Comment on Imposing Special Assessments on Added Property
There was no public comment on Imposing Special Assessments on Added Property.
The Public Hearing Imposing Special Assessments on Added Property in Unit of Development No. 7 was then closed and the Regular Board Meeting was reconvened.
Consider Resolution No. 2022-25 - Imposing Special Assessments on Added
Property
Resolution No. 2022-25 was presented, entitled:
RESOLUTION 2022-25
[UNIT NO. 7 2022 BOUNDARY AMENDMENT]
A RESOLUTION CONFIRMING THE DISTRICT'S UNIT NO. 7 PROJECT FOR CONSTRUCTION AND/OR ACQUISITION OF INFRASTRUCTURE IMPROVEMENTS; EQUALIZING, APPROVING, CONFIRMING, AND LEVYING SPECIAL ASSESSMENTS ON CERTAIN PROPERTIES ADDED TO UNIT OF DEVELOPMENT NO. 7 OF THE DISTRICT SPECIALLY BENEFITED BY SUCH UNIT NO. 7 PROJECT TO PAY THE COST THEREOF; PROVIDING FOR THE PAYMENT AND THE COLLECTION OF SUCH SPECIAL ASSESSMENTS BY THE METHODS PROVIDED FOR BY CHAPTERS 170 AND 197, FLORIDA STATUTES, AND CHAPTER 2004-456, LAWS OF FLORIDA, AS AMENDED; CONFIRMING THE DISTRICT'S ISSUANCE OF SPECIAL ASSESSMENT REVENUE BONDS FOR SUCH PURPOSES; PROVIDING FOR THE APPLICATION OF TRUE-UP PAYMENTS; MAKING PROVISIONS "FOR TRANSFERS OF REAL PROPERTY TO GOVERNMENTAL BODIES AND OTHER EXEMPT ENTITIES; PROVIDING FOR THE RECORDING OF AN ASSESSMENT NOTICE; PROVIDING FOR SEVERABILITY, CONFLICTS AND AN EFFECTIVE DATE.

It was noted that this resolution allows the newly added property that is now included in the recent Unit 7 boundary amendment to be assessed operations, maintenance and bond debt service.
A MOTION was made by Mr. Luczynski, seconded by Mr. Lewis and passed unanimously
 ado tin Resolution No. 2022-25, as resented.	

The Regular Board Meeting was then recessed and the Public Hearing Imposing Special Assessment for Unit of Development No. 9 was opened.
UNIT OF DEVELOPMENT NO. 9
I. Public Hearing - Imposing Special Assessments
Proof of Publication
Proof of publication was presented which showed the notice of the Public Hearing had been published in the Sarasota Herald-Tribune on July 29, 2022, and August 5, 2022, as legally required.
Consider Final Master Engineer's Report
Mr. Ellis presented the Final Master Engineer's Report for consideration.

A MOTION was made by Mr. Luczynski, seconded by Mr. Lewis and passed unanimously the Final Master En ineer's Re ort, as resented.

Consider Final Master Assessment Methodology Report
Staff referenced that there were no changes from the preliminary Master Assessment Methodology Report.

A MOTION was made by Mr. Luczynski, seconded by Mr. Buckley and passed unanimously approvin the Final Master Assessment Methodolo	Re ort, as resented.	

Receive Public Comment on Imposing Debt Service Assessments
There was no public comment on Imposing Debt Service Assessments.
The Public Hearing Imposing Debt Service Assessments was then closed and the Regular Board Meeting was reconvened.
Consider Resolution No. 2022-26 - Imposing Debt Service Assessments

Resolution No. 2022-26 was presented, entitled:

RESOLUTION 2022-26

A RESOLUTION AUTHORIZING THE DISTRICT'S SERIES 2022 PROJECT FOR CONSTRUCTION AND/OR ACQUISITION OF INFRASTRUCTURE IMPROVEMENTS;

EQUALIZING, APPROVING, CONFIRMING, AND LEVYING SPECIAL ASSESSMENTS ON PROPERTY WITHIN UNIT OF DEVELOPMENT NO. 9 OF THE DISTRICT SPECIALLY BENEFITED BY SUCH SERIES 2022 PROJECT TO PAY THE COST THEREOF; PROVIDING FOR THE PAYMENT AND THE COLLECTION OF SUCH SPECIAL ASSESSMENTS BY THE METHODS PROVIDED FOR BY CHAPTERS 170 AND 197, FLORIDA STATUTES, AND CHAPTER 2004-456, LAWS OF FLORIDA, AS AMENDED; CONFIRMING THE DISTRICT'S INTENTION TO ISSUE SPECIAL ASSESSMENT REVENUE BONDS; MAKING PROVISIONS FOR TRANSFERS OF REAL PROPERTY TO GOVERNMENTAL BODIES AND OTHER EXEMPT ENTITIES; PROVIDING FOR THE RECORDING OF AN ASSESSMENT   NOTICE;   PROVIDING	FOR SEVERABILITY, CONFLICTS AND AN EFFECTIVE DATE.
It was noted that this resolution imposes the maximum debt to be allocated for Unit 9.

A MOTION was made by Mr. Luczynski, seconded by Mr. Lewis and passed unanimously
 ado tin Resolution No. 2022-26, as resented.	
ADMINISTRATIVE MATIERS
District Engineer
There was no District Engineer Report at this time.
District Attorney
There was no report from General Counsel at this time.
District Operations' Manager

Mike Smith announced that Blue Heron Park would be closed September 12, 2022, for approximately 7 weeks in order to make concrete repairs, address drainage issues and turf do some replacement. Notice will be posted on the District website and will also be posted at appropriate locations throughout the park.
District Manager
Mr. Crosley advised that the next meeting was scheduled for September 8, 2022.
BOARD MEMBER COMMENTS
There were no further comments from the Board Members.
ADJOURNMENT

There being no further business to come before the Board, the Regular Board Meeting was adjourned at 2:05 p.m. on a MOTION made by Mr. Buckley, seconded by Mr. Luczynski and passed unanimously.

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WEST VILLAGES IMPROVEMENT DISTRICT

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