West Villages Improvement District Event Permit Request www.westvillagesid.org

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Applicant Information
Contact Name: 			Email: 	 Anticipated Number of Attendance			Telephone 	
Description of Event
Event Title: 		Location: 	 Date of Event: 	 	Event Hours: 	 Rain Date: 	 
Applicant Event organizers wishing to hold a special event within the West Villages Improvement District (The “District”) must obtain a special event permit. To obtain a permit, the following documents are required:
Completed Event Application, including application fee of $250, payable to West Villages Improvement District 19503 S. West Villages Parkway #A3 Venice, Florida 34293
General Liability Insurance

Copy of City of North Port or Sarasota County Special Event Application approval and consent of the applicable Law Enforcement Agency having jurisdiction for any requested roadway closures
A map, no larger than 8-1/2” X 14”, showing the location – including the beginning and ending of the road closure and/or streets that are being blocked off
Maintenance of Traffic Plan

The request must be submitted to the District in letter form on official letterhead as an attachment to an email

Approval is only for roads included in District. All other locations will require approval, as necessary, from the maintaining agency or owner.
Permit applications shall be filled out completely and received by the District:

A minimum of ninety (90) working days in advance of any event

If application is not filled out completely and all attachments are not included, it will be rejected.

INSURANCE/LIABILITY REQUIREMENTS

 

 

Signature of Applicant: 	 Title: 		Date: 	

Signature of Approval: 	 Title: 		Date: 	

Additionally, Event Holders shall carry and maintain, at its sole cost and expense, the following types of insurance, which shall provide coverage on an occurrence basis, with respect to the Property, in the amounts specified and in the form hereinafter provided for: Commercial General Liability Insurance. Commercial general liability insurance covering claims arising from bodily injury and property damage with minimum limits of $1,000,000.00 per occurrence and $2,000,000.00 general aggregate and insuring against legal liability of the insured with respect to the Property or arising out of the maintenance, use, or occupancy thereof. The liability policy also shall cover, but not be limited to, host liability coverage and other contractual liabilities of Event Holder arising from the Event and this Agreement.
Excess Liability Insurance. Licensee shall also carry and maintain umbrella liability insurance with a limit of not less than $1,000,000.00 per occurrence.
 Certificate of Insurance. A certificate of insurance naming the District, its supervisors, staff and  consultants as an additional insured in connection with Event Holders general liability is attached and  incorporated hereto as Exhibit “A”. 
Nothing herein shall be construed as a waiver by the District of its sovereign immunity granted by section 768.28, Florida Statutes

Permit event holders, and its contractor(s), if applicable shall require all participants to execute a liability waiver agreeing to indemnify and hold harmless the District from any and all rights, claims, demands, losses, damages, expenses, costs, and actions (including reasonable attorneys’ fees) relative to the participant or his or her property as a result of the Event.
Event holders, and its contractor(s), if applicable, shall use all due care to protect the Property from damage and agrees to repair, and/or to require its contractor(s) to repair, any damage to the Property resulting from the Event within twenty-four (24) hours of same. Event holders and its contractor(s), if applicable, shall further clean up all trash and debris relative to the Event within twenty-four (24) hours of same.
To the extent allowed by law, Event Holders shall indemnify and hold harmless West Villages Improvement District and its supervisors, staff, and consultants from and against any and all liability for any and all personal injury, wrongful death, or property damage, including attorney’s fees, arising out of or resulting from use of the Property relative to the Event in the event
such liability, loss, or damage results from any negligence by Event Holders, its contractors, agents, or employees.

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